Bylaws

Executive Board

Members: Deborah Jackson, Charvette Brown, Stacey Overton, Rhonda Coffee, Bridget Bowman, and Lakenya Johnson

Our Mission is to support the Southern University Volleyball program, which includes athletes and coaching staff. We strive to provide supplemental financial support for the program through fundraising, outreach, and various promotions. In addition, we will work with the Southern University athletic department to identify areas of need within the program and make capital improvements, such as facility maintenance and equipment beyond what the athletic budget provides. We wish to maintain the history and tradition of excellence that Southern University volleyball has established over the years.

Bylaws of Southern University Volleyball Booster

Article One

Name and Location

Section 1. The name of the organization shall be [Southern University Volleyball Booster] or “Club.” The address of the Booster Club is: [144 West 53rd Street, Baton Rouge, La 70813].

Section 2. All club meetings may be held online or locations chosen by club officers.

Article Two

Purpose and Structure

Section 1. Purpose. This Club is organized exclusively for charitable purposes as defined in Section 501(c)(3) of the Internal Revenue Code. The purpose of the Club includes raising funds and purchasing goods or services to be used exclusively by students and faculty at [Insert School Name] or providing volunteers for program activities.

This Club shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit, and nonpartisan, and shall seek neither to direct the administrative activities of Southern University Athletics nor to control its policies.

No director, officer or any private individual shall be entitled to share in the distribution of any of the assets on the dissolution of the Club. The Club shall not attempt to influence legislation, participate in, or intervene in (including the publication of statements) any political campaign on behalf of any candidate for public office.

The Club shall conduct activities allowed under Section 501(c)(3) of the Internal Revenue Code and Regulations as they now exist or as they may be amended.

The Club shall abide by and be held to regulations administered by Southern University Athletics and the NCAA regulations.

Upon dissolution of the Club or the winding up of its affairs, the assets of the Club shall be distributed exclusively to the program activity fund at the designated campus, which would be in line with the provisions of Section (c)(3) of the Internal Revenue Code.

Article Three

Membership

Section 1. Membership. Membership in this organization is open to any person who is a parent, guardian, or adult relative of a child or children who take part in the program supported by the [Insert Booster Club Name], and who will uphold the policies of this organization and agree to its Bylaws. A maximum of one member shall be granted to each family unit, meaning a family unit is defined as one vote per household.

Article Four

Officers

Section 1. Qualification. Any member in good standing is eligible to serve as an Officer of the club.

Section 2. Powers. The Club Officers shall be the governing body of the organization and shall manage, control, and direct the affairs and property of the organization.

Section 3. Compensation. No Officer or member shall receive compensation for any service he or she may render to the organization. Officers or members may be reimbursed for actual expenses incurred in the performance of their duties.

Section 4. Officers. Officers shall be elected at the last general

a. The President shall:

• Regularly meet with the board about booster activities.

• Preside at all meetings of the organization.

• Resolve problems in the membership.

• Regularly meet with the treasurer to review the organization’s financial position

• Schedule an annual audit of records.

• Be available as a liaison for the club.

• Perform any other specific duties as outlined in the bylaws of the organization.

b. The Vice President shall:

• Preside at meetings in the absence or inability of the president to serve

• Perform administrative functions delegated by the president.

• Perform other specific duties as assigned and outlined in the bylaws of the organization.

c. The Secretary shall:

• Maintain the records of meetings, approved bylaws, and any standing committee rules, current membership, and committee listing.

• Record all business transacted at each meeting of the association, as well as meetings of any executive board meetings in a prescribed format.

• Maintain records of attendance of each member.

• Conduct and report on all correspondence on behalf of the organization

• Other specific duties as outlined in the bylaws of the organization.

d. The Treasurer shall:

• Serve as the primary budget and finance committee member.

• Issue a receipt for all monies received and deposits

• Present a current financial report to the Officers and general membership within thirty days of the previous month end; or If the club does not meet monthly, an email may be sent to the members with a recap of monthly financials.

• Maintain an accurate and detailed account of all monies received and disbursed.

• Reconcile all bank statements as received and resolve any discrepancies with the bank within 30 days of the month end.

• Submit an annual audit to the organization

• Other specific duties as outlined in the bylaws of the organization.

Section 5. Term. Each elected officer shall serve a term of two (2) years or until a successor has been duly elected or appointed. (Your club may wish to handle a vacated position in another way. If so, please define it here).

Section 6. Meetings. The Board of Directors shall provide for by resolution the time and place for the holding of at least one annual meeting of the Board, and of the additional regular meetings of the Board, without other notice than such resolution.

Section 7. Notice. Notice of any special meeting of the Board of Directors shall be given at least two days previously to it by oral or written notice via email or phone call.

Section 8. Quorum. A majority of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than a quorum of the Directors is present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.

Section 9. Voting. The decision of a majority of the voting members present at a meeting at which a quorum is established will be binding on the organization unless the provisions of these Bylaws require a greater vote.

Section 10. Proxy. No voting by proxy will be allowed.

Article Five

General Provisions

Section1. Fiscal Year. The fiscal year of this organization shall be January 1st through December 31st of the following calendar year.

Section 2. Operating Funds. Operating funds shall be maintained in a bank account, and an accounting of such funds shall be presented at all meetings.

Section 3. Annual Statement. The directors shall present at each annual meeting, or when called by a vote of the members at any meeting, a full and clear statement of the condition of the organization.

Section 4. Group Exemption. This nonprofit organization will qualify as a tax-exempt organization under the provisions of Section 501(c)(3) of the Internal Revenue Code and its Regulations as they now exist.

Section 5. Scholarship Awards. Scholarships may be awarded to athletes who qualify based on need or merit. The Scholarship Committee establishes the criteria and deadline for the submission of scholarship applications.